Marketing Logistics Coordinator

Seasonal; Contract (ASAP – August; 30-40 hrs/week)
Date Posted: May 16, 2025

Who we are…
The Pacific National Exhibition is an iconic institution in BC, famous for bringing generations of people together to celebrate and build memories. This 115-year-old, non-profit organization has an annual operating budget of over $70 million dollars and generates revenue through four activity streams: the 15-day annual summer Fair which averages more than 700,000 people annually, Playland amusement park which welcomes 400,000 guests annually including Fright Nights, and a busy year-round portfolio of events including concerts, trade shows and film, cultural and community events.  In total we bring over 2 million people through the site each year. The fourth activity stream is park care and facility maintenance.  The PNE is proud of the work it does at Hastings Park and has a vibrant team that is passionate about events, guest experience and delivering memorable experiences. 

At the PNE, we strive to create an environment that reflects our organization’s core values: Enthusiasm, Excellence and Evolution. With a focus on these core values, we are committed to achieving our mission which is to “Deliver Memorable Experiences” for all who interact with the PNE whether it is our guests, our employees or the community. 

The PNE’s Sales and Marketing Department oversees marketing, corporate partnerships, group sales, facility sales, business development, and TicketLeader. From Playland campaigns to the PNE Prize Home Lottery, our team is passionate about delivering engaging campaigns and events that capture the imagination of our audience.

We are seeking a Marketing Logistics Coordinator to support our Sales and Marketing team during our busiest and most exciting season! This role is ideal for someone with a strong background in production and project coordination, who is comfortable working on-site, measuring signage locations, managing timelines, and coordinating with printers, installers and internal team members.

Why join our Team? 

• Exhilarating and fun-loving culture
• Flexible work environment 
• Opportunity for free or discounted tickets to shows, events, sports games, and much more 
• Staff discounts for Playland, The Fair, and Fright Nights, as well as all PNE Food Stands
• Competitive compensation package
• Opportunity to create lasting memories and friendships!

What will you do this year? 

In your role as a Marketing Logistics Coordinator, your primary accountabilities will be to: 

• Conduct site visits to measure signage dimensions and assess installation environments.
• Recommend suitable signage substrates and production methods based on placement, durability, and budget.
• Coordinate with internal teams to gather final artwork and prepare files for submission to vendors.
• Liaise with internal teams and external print vendors and fabricators to manage production schedules, proof approvals, and delivery logistics.
• Track and manage signage inventory, deliveries, and install timelines across multiple venues and locations.
• Schedule and coordinate installation teams, ensuring proper placement, safety compliance, and accurate execution of signage plans.
• Monitor production budgets and assist in quoting, tracking, and reconciling project expenses.
• Communicate regularly with stakeholders to provide project updates and flag risks or delays.
• Maintain detailed records of sign types, sizes, materials, and installation locations for future reuse or reference.
• Support troubleshooting on-site during key installation windows and ensure all signage is show-ready.
• Project Manage tasks going into design teams and ensure projects are delivered on time.
• Perform all other tasks as required.

What else? 

• Previous experience in signage production, print coordination/print production, or event production roles.
• Strong understanding of signage materials (e.g., coroplast, vinyl, ACM) and their applications.
• Experience reading and preparing signage mock-ups, artwork files, and installation maps.
• Excellent time management skills and ability to juggle multiple projects with overlapping deadlines.
• Strong communication skills, with comfort liaising with vendors, designers, and install teams.
• Ability to take accurate physical measurements and assess signage requirements on-site.
• Proficiency in Microsoft Office and familiarity with Adobe Creative Suite is an asset.
• Experience working in outdoor event environments or with environmental signage is preferred.
• A valid BC driver’s license is an asset, as some travel between signage locations may be required.
• Successful candidates must undergo a Criminal Record Check.

Where and when to APPLY? 

Applications can be submitted via the PNE website at www.pne.ca/jobs and will be accepted until the role is filled.  

Preference will be given to candidates who submit their resume/cover letter before Sunday, May 25. We look forward to hearing from you! 

Additional Information 

The PNE's compensation offerings are in alignment with a pay-for-performance pay philosophy that recognizes individual, and teamwork performance. The role is a permanent, full-time position with a typical salary range of $24 - $26 per hour.  The starting salary will be based on the successful candidate’s competencies, including but not limited to knowledge, skills, experience, and internal pay structures.  As a part of the PNE's total compensation package, this position may be eligible for other benefits subject to program eligibility requirements.  

 The PNE is proud to be an equal opportunity employer, committed to creating an inclusive workforce that reflects the diverse community we proudly serve. All applicants will receive consideration for employment without regard to race, colour, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, disability, or age. If you require any support or accommodations throughout any stage of the recruitment process, please contact the People & Culture Department at hr@pne.ca.