Coordinator, Marquee Events

Coordinator, Marquee Events
Full-time; Contract
Term: ASAP to September 30, 2026
Date Posted: August 1st, 2025

Who we are…

The Pacific National Exhibition is an iconic institution in BC, famous for bringing generations of people together to celebrate and build memories. This 115-year-old non-profit organization has an annual operating budget of over $70 million dollars and generates revenue through three activity streams:  the 15 day annual summer Fair which average more than 700,000 people annually, Playland amusement park which welcomes 400,000 guests annually including Fright Nights, and a busy year-round portfolio of events including concerts, trade shows and film, cultural and community events.  In total we bring over 2 million people through the site each year. The fourth activity stream is park care and facility maintenance.  PNE is proud of the work it does at Hastings Park and has a vibrant team that is passionate about events, guest experience and delivering memorable experiences. 

At the PNE, we strive to create an environment that reflects our organization’s core values: Enthusiasm, Excellence and Evolution. With a focus on these core values, we are committed to achieving our mission which is to “Deliver Memorable Experiences” for all who interact with the PNE whether it is our guests, our employees or the community. 

The PNE is a matrixed organization that serves four core activity streams and multiple departments. The PNE’s Fair and Festival Operations Department oversees the company’s internally produced events such as the Summer Fair and Fright Nights as well supporting special projects such as the 2026 FIFA FanFest being hosted on the PNE festival grounds.   

Our Fair and Festival Team Profile

• Inspires an exhilarating and fun-loving workplace
• Supports a flexible work environment
• Innovates in both concept and process
• Thrives and promotes a fast-paced event operation culture
• Collaborates with all departments in a positive and proactive way

We are seeking a Marquee Events Coordinator to support our Fair and Festival Operations team with the planning and delivery of the 2026 FIFA FanFest with a focus on integrating this festival’s impact into the year-round event and Fair operations.  This role is ideal for someone with a strong background in onsite festival operations as well as facilitating collaborative project planning. 

In your role as the Marquee Events Coordinator, your primary accountabilities will be to: 

• Assist with cross-departmental and cross-agency planning meetings including scheduling, creating agendas and taking minutes
• File management and general administrative tasks
• Assist the Manager, Marquee events with conducting site visits to measure festival grounds for planning layouts as well as to assist with festival site build and strike plans.
• Assist in managing deliverables and reporting outcomes for FIFA FanFest and Summer Fair in collaboration with the Host Committee team and other delivery partners to ensure operational objectives are met for all parties.
• Coordinate cohesive and integrated event plans for FanFest and Summer Fair that maximize efficiency and cost effectiveness.
• Ensure adherence to venue policies and procedures with respect to health and safety, customer service, and labour management
• Create production schedules, timelines, event specs using Momentus system other event planning material
• Assist the Manager, Marquee Events with creating innovative ideas, and strategies that ensure an outstanding experience for guests. Collaborates with the Marketing, Sales, and Operations departments (ie-Food & Beverage, Public Safety, Facilities & Maintenance) to ensure ideas and strategies are successful.
• Monitor resources to ensure project efficiency and maximize deliverables
• Assist with preparing updates for relevant management channels, ensuring effective collaborative project planning is achieved.
• Communicate regularly with stakeholders to provide project updates and flag risks or delays.
• Champion an inclusive and collaborative working environment.
• Models the PNE’s core values while demonstrating respect and kindness; is accountable to performance; and fosters collaboration.

What else? 

• Diploma, Certificate or degree in Event Management, Business Administration or a relevant discipline or an equivalent combination of education & experience
• 3-5 years of experience in the live events industry
• Must be able to work an event-based work schedule which includes weekends, late nights, extended hours, and extended workweeks.
• Proven ability to work in matrixed or cross-functional organizations building strong relationships with the general public, industry partners, and business stakeholders to deliver events and services
• Knowledge of the planning, production, and management of major events within the entertainment industry
• Knowledge of CAD and/or Momentus system is considered an asset.
• Ability to create planning documents and tools to efficiently execute events
• Must possess good decision-making skills with the ability to react well to high-pressure situations and tight timelines
• Successful candidates must undergo a Criminal Record Check

Who are you?

• Skilled project coordinator
• Accountable for performance
• Detail-oriented and results focused
• Communicates with courage
• Motivated by fast-paced environments
• Skilled at problem-solving
• Effective communicator
• Time Management Expert

Where and when to APPLY?

Applications can be submitted via the PNE website at www.pne.ca/jobs and will be accepted until the role is filled.  

Preference will be given to candidates who submit their resume/cover letter before Sunday, August 24. We look forward to hearing from you! 

Additional Information

The PNE's compensation offerings are in alignment with a pay-for-performance pay philosophy that recognizes individual, and teamwork performance. The role is a contract, full-time position with a typical salary range of $26-28/hr.  The starting salary will be based on the successful candidate’s competencies, including but not limited to knowledge, skills, experience, and internal pay structures.  As a part of the PNE's total compensation package, this position may be eligible for other benefits subject to program eligibility requirements. 

The PNE is proud to be an equal opportunity employer, committed to creating an inclusive workforce that reflects the diverse community we proudly serve. All applicants will receive consideration for employment without regard to race, colour, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, disability, or age. If you require any support or accommodations throughout any stage of the recruitment process, please contact the People & Culture Department at hr@pne.ca.