Exhibit Space Coordinator

Exhibit Space Coordinator

Seasonal; Contract (June-September)

Date Posted: April 28, 2026

Who we are…

The Pacific National Exhibition is an iconic institution in BC, famous for bringing generations of people together to celebrate and build memories. This 116-year-old, non-profit organization has an annual operating budget of over $70 million dollars and generates revenue through four activity streams:  the 15 day annual summer Fair which averages more than 700,000 people annually, Playland amusement park which welcomes 400,000 guests annually including Fright Nights, and a busy year-round portfolio of events including concerts, trade shows and film, cultural and community events.  In total we bring over 2 million people through the site each year. The fourth activity stream is park care and facility maintenance.  The PNE is proud of the work it does at Hastings Park and has a vibrant team that is passionate about events, guest experience and delivering memorable experiences.

At the PNE, we strive to create an environment that reflects our organization’s core values: Enthusiasm, Excellence and Evolution. With a focus on these core values, we are committed to achieving our mission which is to “Deliver Memorable Experiences” for all who interact with the PNE whether it is our guests, our employees or the community.

Reporting to the Manager, Fair & Festival Operations, the Coordinator, Exhibit Space is responsible for assisting in the planning and implementation of the Fair’s Exhibit Space Program which includes food concessionaires, marketplace exhibitors, various special exhibits, and attractions for the PNE Fair. Fair preparations will include providing administrative support for the accreditation, contracts, and communication with Fair vendors, as well as assisting with the event day logistics and operations the vendor program.  

Why join our Team?

• Exhilarating and fun-loving culture
• Flexible work environment
• Opportunity for free or discounted tickets to shows, events, sports games, and much more
• Staff discounts for Playland, The Fair, and Fright Nights, as well as all PNE Food Stands
• Competitive compensation package
• Opportunity to create lasting memories and friendships!

What will you do this year?

In your role as an Exhibit Space Coordinator your primary accountabilities will be to:

• Provide administrative support for processing of exhibit space applications, forms, contracts, and invoices.
• Update exhibitor accounts: process exhibitor agreements, track payments, manage contracts and maintain records and reports.
• Support accreditation requirements (IDs, passes, parking) for Fair vendors, contractors, sponsors, and entertainers.
• Facilitate daily onsite operations of the exhibit space vendor programs such as, event move in and move out logistics, event day communication and operations as well as maintaining effective communication with the vendors to address questions and concerns.
• Assist with the implementation of a concessionaire point of sale conversion and act as a support resource for external vendor group.
• Assist in administering and executing on-site Fair programming as determined.
• Provide administrative support for other Fair and Festival department needs.
• Performs other related duties as required.

 What else?

• 1-2 years of general office experience, previous event Management, event Planning or program implementation experience is considered an asset.
• Ability to foster effective and positive working relationships with internal and external contacts including special interest groups.
• Must possess excellent communication and organizational skills in order to provide high quality service to clients, stakeholders and internal staff.
• Must have excellent organizational skills and the ability to provide timely and high-quality service to clients.
• Must have superior time management and multitasking skills, with the proven ability to prioritize tasks and manage a variety of diverse projects with minimal supervision.
• Must have strong computer skills and be proficient with Microsoft Office suite applications (Excel, Word, PowerPoint).
• Must be available to work extended hours and work weeks during events and peak periods.
• Successful candidates must undergo a Criminal Record Check.

 Who are you?

• Detail-oriented
• Strong organizational skills
• Eager self-starter
• Motivated by fast-paced environments
• Skilled at problem-solving
• Effective communicator
• Committed to striving for excellence

Where and when to APPLY?

Applications can be submitted via the PNE website at www.pne.ca/jobs and will be accepted until the role is filled.

Preference will be given to candidates who submit their resume/cover letter before Sunday, May 17, 2026 We look forward to hearing from you!

Additional Information

The PNE's compensation offerings are in alignment with a pay-for-performance pay philosophy that recognizes individual, and teamwork performance. The role is a permanent, full-time position with a typical salary range of $22- $23 per hour.  The starting salary will be based on the successful candidate’s competencies, including but not limited to knowledge, skills, experience, and internal pay structures.  As a part of the PNE's total compensation package, this position may be eligible for other benefits subject to program eligibility requirements. 

The PNE is proud to be an equal opportunity employer, committed to creating an inclusive workforce that reflects the diverse community we proudly serve. All applicants will receive consideration for employment without regard to race, colour, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, disability, or age. If you require any support or accommodations throughout any stage of the recruitment process, please contact the People & Culture Department at hr@pne.ca.